MAKING MEETINGS LESS PAINFUL - ONE WORK SESSION AT A TIME - PAGE TWO
The first step determines who owns the work session. In this example, although I own the overall meeting, I’m not the best person to lead a work session on marketing. I would assign ownership of this session to Pat, who is leading the marketing effort for our mentoring program. It then becomes Pat’s responsibility to develop the work session OPO.
Let’s review the three key elements of the work session design one by one.
An objective articulates why the work session is needed and indicates the general direction the session will take. It should be aligned with the overall direction of the meeting.
Typically, an objective will fit into one of six categories:
Information Sharing: presenting, informing, explaining, notifying, updating
Idea Generating: brainstorming, exploring, conceptualizing, visioning
Planning: forecasting, preparing, scheduling, organizing
Problem Solving: analyzing, assessing, evaluating, deciphering, resolving
Decision Making: selecting, approving, agreeing, committing
Producing: developing, producing, building, crafting
For the marketing work session, Pat has two objectives:
1. Update the team on the results of the mentoring lunch and learns (Information Sharing)
2. Approve the layout and content for the mentoring flyer (Decision Making)